THE BOARD OF DIRECTORS
SECTION 1. COMPOSITION
Shall be composed of FIFTEEN (15) members.
SECTION 2. QUALIFICATIONS
Shall be elected from among the voting members in good standing qualified as such as defined above.
SECTION 3. TENURE OF OFFICE
All directors shall serve for a term of four (4) years, with re-election, or until their successors are elected and duly qualified.
SECTION 4. DUTIES, FUNCTIONS AND POWERS
a) Shall create or make uniform and standard policies.
b) Shall elect from among themselves and from other members of good standing, the officers of the Organization.
c) Shall appoint office personnel, determine their functions, duties and powers and fix their responsibilities and their compensations.
d) Shall create permanent or temporary committees, advisory councils, provincial chapters/or regional branches.
e) Shall call and attend conventions and meetings and fix the exact day, date, time and place also the business or agenda of such conventions and meetings.
f) Shall pass final judgement over the actuations of all members of the Organization.
g) Shall impose and enforce sanctions and penalties.
h) Shall remove by two-thirds (2/3) vote of its members, any member of the Organization for the culpable violation of the Constitution and the By-Laws of the Organization; for conduct unbecoming of a worthy member, for other misdemeanor that tend or cause to bring discredit upon the Organization, provided, however, that such erring member shall be given at least thirty (30) days notice to prepare for his/her defense.
i) Shall declare vacant the position of any officer of the Organization and shall fill such vacancy for the unexpired term of the position thus left vacant.
j) Shall reinstate by two-thirds (2/3) vote of any individual or organizational member suspended or expelled as the case may be.
k) Shall define, establish and designate conditions, rules and requirements governing local tournaments.
l) Shall rate, recognize, classify, confer upon, grant/or award periodically to meritorious individuals such titles befitting them.
m) Shall admit any eligible individual, club/or chess organization to membership.
n) Shall enter into negotiations/or alliances with other chess organizations of other countries, through the President and the Secretary General.
o) Shall devise ways and means of implementing the policies in order to carry out the objectives of the Organization.
SECTION 5. ABSENCES, SICKNESS AND DISABILITIES
Absences in scheduled meetings, other than sickness or disability is punishable by imposing upon the director such fines as the Board may determine.
SECTION 6. RESIGNATIONS
a) Any director, officer or employee may resign his/her position at any time.
b) Upon such resignation, it shall be his/her duty to give a full accounting of his/her funds, equipments, duties and functions to the Board of Directors in such a manner as the Board may determine.
SECTION 7. REMOVALS
a) Any director, officer or member may be removed from his/her office or position for cause.
b) Directors may not remove one of their member, but they may
remove the President of the Organization as President, but not
as a director.
b) Any director may be removed from office by a vote of two thirds (2/3) of the voting members in good standing, present at a regular or special meeting called for such purpose and after previous notice to the voting members of the intention to propose such removal at the meeting.
SECTION 8. VACANCIES
Any vacancy in the Board or any office shall be filled by the Board of Directors for the unexpired term, provided in the remaining directors can still constitute a quorum.
SECTION 9. CORPORATE ACT
A majority of directors shall constitute a quorum for the transaction of corporate business and any decision of the majority of the quorum duly assembled as a Board shall be valid as a corporate act.
SECTION 1. COMPOSITION
a) The officers of the Organization are a CHAIRMAN OF THE BOARD, a PRESIDENT, three VICE PRESIDENTS, a SECRETARY GENERAL. A TREASURER and an AUDITOR who shall be elected by the members of the Board from among themselves.
b) A Federation International des Echecs (FIDE)/World Chess
Organization DELEGATE who shall be appointed by the
President, with concurrence of the Board of Directors from
among the members of good standing.
c) An EXECUTIVE OFFICER, under his supervision shall be a
MEMBERSHIP OFFICER, a EVENTS OFFICER and a
TRAINING AND DEVELOPMENT OFFICER who shall be
appointed by the President.
SECTION 2. DUTIES, FUNCTIONS AND POWERS
a) THE CHAIRMAN OF THE BOARD
The Chairman of the Board shall preside at all meetings of the Board of Directors.
b) THE PRESIDENT
b-1) Shall be the Chief Executive Officer of the Organization
b-2) Shall preside at the meetings of the Executive Committee
and during conventions, general assemblies and elections.
b-3) Shall watch over the general affairs of the organization.
b-4) Shall jointly with the Secretary General enter into
negotiations and alliances with other chess organizations of
b-5) Shall jointly with the Secretary General issue directives,
orders, press releases and reports concerning the affairs of
b-6) Shall perform all the duties and functions inherent in the
Office of the President and such other duties and functions
as the Board of Directors deems it wise and proper for
him/her to perform.
a) THE VICE PRESIDENT
c-1) In case of permanent vacancy the Vice President will take
c-2) Shall also perform such duties and functions as may assigned
to them by the President and the Board of Directors as the
case may be.
c-3) Shall act as the general coordinators and supervisors over
full implementation of the policies of the Organization.
b) THE TREASURER
d-1) Shall have the custody and shall keep a true, accurate and proper account of every single item of money, property, equipment, asset/or liability of the Organization.
d-2) Shall have such books of account be opened for scrutiny and examination by any member of the Organization through the finance committee.
d-3) Shall deposit all cash and negotiable instruments belonging to the Organization under the name “NATIONAL CHESS FEDERATION OF THE PHILIPPINES, INC” and shall hold only in safekeeping such funds as may be appropriated on an annual basis by the Board of Directors for the administrative maintenance of the Organization.
d-4) Shall countersign all checks, notes and negotiable instruments of the Organization.
d-5) Shall render as the exigencies require, such reports regarding the true status of finance, funds, properties and equipments belonging to the Organization, at every annual convention or at a special meeting called for the purpose.
d-6) Shall collect/or receive fees, duties, contributions/or donations of individual, clubs/or chess organizations properly receipted for and duly recorded on duty authorized books of account of the Organization.
d-7) Shall disburse the funds of the Organization as required by the Board of Directors.
c) THE SECRETARY GENERAL
e-1) Shall properly keep tract and file a record of minutes of all meetings of the Board of Directors and of the Organization.
e-2) Shall be the custodian of the official seal of the Organization, contractual documents and other papers and records of meetings of the bodies of the Organization.
e-3) Shall attest all membership certificates and identification cards of all members and all formal contracts entered into by the Organization.
e-4) Shall attend to all correspondence of the Organization.
e-5) Shall render and issue annual reports of his/her office at the annual convention or special meetings called for the purpose.
e-6) Shall send out notices of meetings or elections, either verbal or written as the case may be.
d) THE AUDITOR
f-1) Shall conduct an audit of all funds, books of account, financial statements and all assets and liabilities of the Organization.
f-2) Shall perform all other audit functions as may be ordered by the Board of Directors.
SECTION 3. TERM OF OFFICE (Appointed Officers)
a) The term of office of all officers shall be for a period of two
(2) years and until their successors are duly appointed and
qualified. Such officers may however be sooner removed
b) If any position of the officers becomes vacant by reason of
death, resignation, disqualification or for any other cause, the
Board of Directors, by majority vote may elect a successor
who shall hold office for the unexpired term.